CLUB POLICES

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⚽ Whitehill FC – Important Information for All Players, Coaches, and Managers

Player Registration Requirement
Only players who are registered with the QCSA are eligible to play for Whitehill FC.
It is the coach's and/or manager's responsibility to ensure that every player is fully registered before participating in any match.

⚠️ Playing an unregistered player is considered a serious breach of our Code of Behaviour.
This may result in deregistration of the player, coach, and/or manager from Whitehill FC.

📘 QCSA Guidelines and Policies

  • QCSA Participant Safety Manual
    Please refer to the official QCSA website for the latest safety guidelines.

  • QCSA Social Networking Policy
    Also available on the QCSA website for your reference.

🎀 Referee Conduct – Pink Armband Reminder

Referees wearing a pink armband are Under 18 and still learning.

We ask all participants—players, coaches, parents, and spectators—to:

  • Be patient and respectful

  • Not approach referees wearing a pink armband, unless it is to thank them

  • Remember: No one should confront or question these referees

Referees are a vital part of our football community. Let's support their development.

⚽ Behaviour Policy – Whitehill FC

At Whitehill FC, we encourage all our teams to strive to win. However, we believe that winning should never be the sole focus. True success comes from dedicated practice and continuous individual and team development.

An excessive focus on winning can sometimes lead to inappropriate behaviour, such as:

  • Coaches consistently benching less skilled players without fair opportunity

  • Arguing with referees, linesmen, or officials of the opposing team

Such behaviour is completely unacceptable and goes against the values of our club.

It’s important to remember that improper conduct by referees, linesmen, officials, supporters, or players of opposing teams is never a justification for our members to behave similarly.

We acknowledge that emotions can run high, and incidents on or off the field may cause anger or frustration. However, attempts to settle disputes should not be made on the day unless it can be done amicably and respectfully.

Unfortunately, life can sometimes be unfair, and we may need to accept certain situations. If you believe an incident warrants attention, please report it promptly to club management.

Our club and the Association are committed to promoting respectful and positive behaviour from players, parents, and team officials at all times.

⚠️ Discipline Policy – Whitehill FC

Suspensions:

  • If a player receives a red card or their third yellow card during the season, they will automatically be suspended for 1 week by the QCSA.

  • Whitehill FC will notify the coach, manager, and player of the suspension, any additional QCSA actions, and any further sanctions imposed by the club.

  • It is the coach’s/manager’s responsibility to ensure that the suspended player does not participate in any matches during their suspension.

  • If a suspended player participates in a game, they will be automatically deregistered by Whitehill FC and will no longer be allowed to play for the remainder of the season.

Conduct Regarding Language:

  • Bad language is strictly prohibited from players during training sessions, matches, and even while sitting on the sidelines—especially when directed at referees or opposing teams.

  • Players caught using bad language during a game will receive a minimum one-week suspension from the club, in addition to any penalties imposed by the QCSA discipline committee.

  • Such incidents will be referred to the Whitehill FC Management Team for further review and action.

Spectator Behaviour:

  • Any spectators found using bad language will also be referred to the Whitehill FC Management Team for appropriate action.

 

⚽ Whitehill Football Code of Behaviour for Players

  1. Play by the rules.

  2. Never argue with an official.
    If you disagree with a decision, have your captain, coach, or manager speak to the official during a break or after the match.

  3. Control your temper.
    Verbal abuse of officials, sledging other players, or deliberately distracting or provoking opponents is unacceptable and not permitted in any sport.

  4. Work equally hard for yourself and your team.
    Both you and your team will benefit from your effort.

  5. Be a good sport.
    Applaud all good plays, whether made by your team or the opposition. Encourage fair play.

  6. Accept defeat with dignity.
    Nobody wins all the time. Learn to lose graciously and don’t seek excuses for defeat. Congratulate the winners with good grace, don’t blame referees or others, and aim to do better next time. Good losers earn more respect than bad winners.

  7. Treat all participants as you would like to be treated.
    Respect opponents, teammates, referees, officials, and spectators. Bullying or taking unfair advantage of others is not acceptable.

  8. Cooperate with your coach, teammates, and opponents.
    Without them, there would be no competition.

  9. Participate for your own enjoyment and benefit,
    not just to please your parents or coaches.

  10. Respect the rights, dignity, and worth of all participants,
    regardless of gender, ability, cultural background, or religion.

  11. No foul or abusive language — including swearing.

  12. No smoking.

  13. No alcohol or drugs at any time.

  14. No spitting.

  15. No chewing gum.

  16. Captains’ Responsibilities:

    • Work under the guidance of Match Officials

    • Maintain control of their team at all times

    • Do not question officials’ calls in an improper manner

    • Have no more rights than any other player on the field

  17. No jewellery permitted on the playing field,
    including wedding rings and bobby pins.

  18. No wristbands of any kind (plastic, rubber, or other materials) are allowed.

  19. No band-aids covering jewellery are permitted.

Breaches of this Code of Behaviour may result in disciplinary action by the Whitehill FC Management Team in addition to any QCSA disciplinary measures.

 

📞 Contacting QCSA/QCSRA

  • All communication with the QCSA or QCSRA must go through the Whitehill FC Secretary or President.

  • Players, coaches, or parents must not contact the QCSA/QCSRA directly.
    Direct contact may result in fines or loss of competition points for the club.

📱 Social Media Policy – Facebook Use

  • The QCSA/QCSRA Facebook pages are for official club use only.

  • Players, parents, and coaches must not post comments or opinions on these pages.

  • Any comments made by individuals (even with good intentions) can lead to club fines or disciplinary action.

  • Please refer to the QCSA Social Networking Policy on the QCSA website for more information.

✅ Bottom line: If you're not a club official, please don't post anything on QCSA/QCSRA Facebook pages.

🏥 Health and Safety at Whitehill FC

First Aid

  • A first aid kit and a qualified first aid officer will be available at the canteen during all home games.

  • If you hold a current first aid certificate and are willing to volunteer as a first aid officer, please contact the Club Secretary.

Playground Supervision

  • While the club takes all reasonable precautions to ensure safety, children playing in the playground remain the responsibility of their parent or guardian.

  • Parents are encouraged to check the playground equipment for safety and ensure the area is free of hazards before use.

Hydration & Health

  • Please supply your child with their own water bottle for all training sessions and games.
    Shared bottles are not allowed for health reasons.

  • Water is the best option for recovery after exercise – research supports this.

Sun Safety

  • Even during winter, conditions on the field can be hot. Please remember to:

    • Apply sunscreen before training and games

    • Reapply as needed during the day

  • Sunscreen is available at the canteen if you forget to bring your own.

 

 

 

 

Whitehill FC - Coaches/Managers/officals Commitment and Code of Behaviour

As a leader, coach, manager, or official serving with Whitehill FC, I make the following commitments, aligned with the Safe Ministry Training “Leadership Training Course” and Whitehill FC’s Safe Operations Policy and Code of Behaviour:

My Personal Commitment to Safe Ministry:

  • I will conduct myself in a manner consistent with Safe Ministry standards at all times.

  • I will ensure that all spaces and activities I am responsible for are safe and do not put people at risk of significant harm.

  • I will treat adults, children, and young people with respect and value, without favouritism.

  • I will behave appropriately, faithfully carry out my tasks, be an example to others, and exercise care in any physical interaction.

  • I will never use physical punishment or abusive language, even as a form of discipline.

  • I will act transparently, ensuring that another adult is present or within eyesight when I am with a vulnerable person (including children).

  • I commit to including vulnerable people (and/or their carers) in decisions that significantly affect them.

  • I will encourage openness, listening to concerns with a willingness to support and help.

  • I will report any concerns or suspicions about harmful behaviour or significant risks to the Whitehill FC Safe Ministry Contacts, without bias or partiality.

  • I will submit to:

    • The Whitehill FC Leader Screening Process

    • Disciplinary steps if I violate these commitments or act in an inappropriate or illegal manner.

Whitehill FC Club Code of Behaviour for Coaches, Managers, and Officials:

  • Fun First: Remember young people participate for enjoyment. Winning is only part of the fun.

  • Encouragement, Not Criticism: Never ridicule or yell at a player for mistakes or losing.

  • Balanced Expectations: Be reasonable in your demands on players’ time and energy.

  • Model Integrity: Operate within the rules and spirit of the game. Teach your players to do the same.

  • Positive Experience: Make time spent with your team a positive experience for every player.

  • Fair Play for All: Avoid overplaying skilled players. All players deserve equal time and attention.

  • Safe Equipment and Facilities: Ensure all gear and venues are safe and age-appropriate.

  • Professionalism and Respect: Show respect to all involved – including opponents, officials, spectators, and the media – and encourage your players to do the same.

  • Health and Safety: Be cautious with sick or injured players. Follow medical advice before resuming play.

  • Ongoing Learning: Maintain relevant coaching qualifications and stay current with best practices in youth development.

  • Appropriate Contact: Physical contact must only be appropriate and necessary for skill development.

  • Respect and Inclusion: Value the dignity and worth of every young person, regardless of gender, ability, cultural background, or religion.

Zero Tolerance Rules:

  • No foul or abusive language (no swearing)

  • No smoking

  • No alcohol or drugs

Expectations of Coaches/Managers/Officials:

  • Operate under the guidance of the Whitehill FC Soccer Committee.

  • Maintain control of your team at all times.

  • Do not challenge match officials improperly.

  • Focus on effort, not just results. Take pride in your team regardless of the outcome.

Breaches of this Code may result in disciplinary action by the Whitehill FC Management Team, in addition to any actions by QCSA.

⚽ Whitehill FC – Vested Official Role Summary

(As required by QCSA regulations)

✅ Purpose of the Vested Official

The Vested Official is a mandatory crowd controller and point of contact for each team at every QCSA fixture. They ensure the game environment is safe and respectful for all.

🟡 Identification

  • Must wear a high-visibility vest/jacket.

  • Must add their name to the Electronic Match Card before the game starts.

  • Must walk onto the field with the team pre-game so referees, players, and spectators know who they are.

  • Must inform the referee of their location during the match.

🚫 Who CANNOT be the Vested Official

  • Never the Coach

  • Cannot be involved in match management (e.g., substitutions or strategy)

  • Must be at least 18 years old and capable of fulfilling the duties

👤 Who CAN be the Vested Official

  • Usually the Team Manager or a designated parent/guardian.

  • For Senior Teams with no spectators, a player may serve as Vested Official (must still sign the match card and fulfil all duties).

  • Clubs should ideally have a regular person in this role each week, with a backup when needed.

🛠️ Key Responsibilities

  • Crowd control – manage all spectators (not just your own).

  • Liaison with the referee – point of contact for off-field issues.

  • Ensure safety and compliance, including:

    • No referee abuse

    • No smoking in restricted areas

    • No alcohol or inappropriate behaviour

  • Never enter the field (except pre-game) without referee permission

  • Stand with the spectators, not alone or near coaching boxes

⚠️ Non-Compliance Consequences

  • Fines and/or loss of competition points

  • MC may require multiple Vested Officials for problem teams

  • Referees may report absent or ineffective Vested Officials to QCSA

✅ Every Game Must Have a Vested Official from BOTH Teams

“The Vested Official is not just a formality – they are vital to the safe and respectful operation of every QCSA game. Choose someone reliable, mature, and confident.”

⚽ Whitehill FC – Code of Behaviour for Parents, Guardians & Spectators

At Whitehill FC, we are committed to creating a safe, positive, and respectful environment for all players, coaches, referees, and families.

🎯 The Purpose

Children play sport for fun, friendship, and development – not to win at all costs. Your role is to support and encourage them, while modelling respectful behaviour.

✅ Expected Behaviour

  • ✅ Encourage children to participate for their enjoyment, not yours.

  • ✅ Applaud good play and effort from all players – both teams.

  • ✅ Use positive and supportive language at all times.

  • ✅ Teach and model respect for referees and officials – never argue with or ridicule them.

  • ✅ Accept mistakes as part of the game – never scold or berate a child.

  • ✅ Show appreciation for opponents – without them, there is no game.

  • ✅ Acknowledge the value of volunteer coaches, referees and team officials.

  • ✅ Learn the rules to better understand the game and reduce frustration.

  • ✅ Bring concerns to the coach or club official privately – not in front of children or others.

🚫 Unacceptable Behaviour

  • ❌ No foul, abusive, or harassing language towards players, referees, or spectators.

  • ❌ No violence, intimidation, or aggressive behaviour of any kind.

  • ❌ No alcohol, smoking, or drugs at or near games or training sessions.

  • ❌ Do not approach players during the game or attempt to coach from the sidelines.

  • ❌ Don’t confuse players by contradicting their coach or manager’s instructions.

  • ❌ Do not confront referees or other spectators – take concerns to a club official.

📣 Complaints Process

If you have concerns about:

  • Your team

  • Other teams or spectators

  • Referees or match officials

  • Any other issue

👉 Contact the Club Secretary or another Club Official.
The Whitehill FC Executive Committee will review and address the matter appropriately.

⚠️ Disciplinary Action

Breaches of this Code may result in disciplinary action by the Whitehill Football Committee, independent of any actions by QCSA.

👪 Remember: You’re not just a supporter – you’re a role model. Help us make football fun, safe, and respectful for everyone.